Frequently Asked Questions

National Conclave is a biennial event held in our founding city of Los Angeles, California. At Conclave, come together to celebrate our heritage, learn from incredible workshops, and make recommendations on the policies and operations of the Fraternity.

The LINE LA in Los Angeles, California, July 11-13, 2019.

Each active chapter receives one complimentary registration for a representative (includes a hotel room for the Conclave and President’s Academy).

Alumni and additional student members can register for the 2019 National Conclave. If you have any questions not answered here or if you have any issues with this registration please contact dcs@dka.org.

Alumni and student members can book their hotel rooms and have the option to purchase additional hotel nights if they would like to arrive earlier or leave later than Conclave.

Thursday, July 11th

12:00 PM………………. Registration

12:00 – 6:00 PM……… CineSport

4:00 – 5:00 PM……….. Office Hours with Carol Alexander and Allie Cohen

6:00 PM………………… State of DKA Address

7:30 PM………………… Free Evening

Friday, July 12th

8:00 AM………………… Breakfast

9:00 AM………………… Buses Leave for USC

9:30 AM………………… Tour of Founding Sites and USC Hefner Moving Image Archive

11:30 AM………………. Buses Leave for Alpha Chapter CineManor

11:45 AM………………. Tour and Lunch at CineManor

1:00 PM………………… Bus Back to Hotel; short break

2:30 – 4:00 PM……….. Solution Showcase

4:30 – 6:00 PM……….. Three Torches Presentations

6:30 PM………………… Dinner

7:30 – 8:30 PM……….. National Council Office Hours with Bridget Keene, Ryan Koehn, and Sarah Grabman

Saturday, July 13th

8:00 AM………………… Breakfast

9:00 – 10:30 AM……… MemberPlanet Workshop

11:00 AM………………. Guest Speaker Ilana Goren

12:00 PM………………. Lunch

1:00 – 3:30 PM……….. CineSport Editing

2:00 – 3:30 PM……….. DKA Mentorship Program Kickoff *Note: only for Registered Alumni

2:30 – 3:30 PM……….. National Council Office Hours with Raul Carvajal, Stephanie Garza, and Allison Silberberg

3:30 PM………………… Submission Deadline for CineSport

4:00 PM………………… Alumni Panel – DeKAs in LA: Exploring Career Paths

5:00 PM………………… Cocktail Hour

7:00 – 10:00 PM……… Banquet Dinner and DKA Awards

Members should land in Los Angeles (LAX or BUR) early enough to arrive at the Hotel before check-in concludes on Thursday, July 11. Airport transportation is not included, please research taxi, shuttle, and other options and budget for time. Registration/check-in runs from 12 p.m. to 4 p.m. and the first Conclave event starts promptly at 6:00 p.m.

Transportation options to consider:
SuperShuttle
Prime Time Shuttle
LAX FlyAway (to Van Nuys, then Taxi to Hotel)

Members must check out of their rooms at the appropriate time and may leave the Hotel whenever they prefer. The hotel does not provide a free airport shuttle.

Both Business Formal and Business Casual will be accepted for most sessions. As a quick guide, Friday starts casual and leads into business formal, Saturday starts business casual and leads into formal attire for the Banquet.

Business formal includes dress shoes, dress pants, a sport coat/suit and tie for men and includes suit, business-style dress, dress with a business-style jacket, heels (high or low). Similar dress is requested for all meals.

  • Note: There will be ample time to change clothing.
  • After each day’s Conclave activities have concluded, members can dress casually and/or wear DKA letters.
  • Note: Bring and wear non-DKA associated clothing if you plan on exploring the Los Angeles area with other members.

Delegates will be assigned to a different Conclave Committee based on the preferences selected on Conclave Registration website.

Members will be broken into different committees based on their preferences and they will meet twice on the first day. Each committee will be reported on based on the order listed below during the Conclave Floor Sessions.

The three Convention Floor Sessions are organized as follows:

  • Kick-Off/State of the Fraternity Address
  • Session 1
  • Session 2

Charge/Discussion Items

Alumni Engagement

To discuss and make recommendations for alumni relations programming and engagement goal setting.

Cinematic Affairs Programs

To discuss and make recommendations for improving current Cinema Literacy, Industry Education, and Production Committee programming and resources to better prepare and foster student members in becoming upstanding entertainment industry leaders.

Membership Resources

To discuss and make recommendations for adding and/or improving current National resources, vendor products, and other benefits currently available to all members to better assist and improve fraternal operations and workflow.

National Relations

To discuss and make recommendations for improving current National Relations (collaborations between a chapter/member and all other chapters/members) programming and resources (Examples: engagement between members across the country, National Film Festivals, National Contests, Location Scouting resources, Location-Based Production Support, Location-Based Job/Internship Boards, Regional Workshops and Seminars, etc.).

Expansion

To discuss and recommend practices and environments that are most effective. To discuss facilitating grassroots expansion opportunities and ideas on how existing chapters can assist in starting new colonies.

Campus Engagement

To discuss and recommend how to develop the best practices that can be replicated across chapters/regions. To discuss effective strategies for consistently improving relationships with stakeholders, creating regular campus-wide events and traditions, improving our organization’s reputation, developing the cinema community on campus, and brand management.

Philanthropy and Service

To discuss and recommend better practices with national service partners and to make recommendations to encourage continued and increased activity.

Risk Management

To discuss ways to build a culture that adheres to the best risk management practices, how to overcome resistant members, and to discuss using standardized risk management materials for officers/general member education and awareness.

*Subject to change

Although anyone from a chapter or colony is welcome to attend, by the McClelland Challenge standards, each chapter is required to send one Resident Council Delegate to Conclave-one head delegate (usually the president or highest-ranking officer attending). The head delegate serves as the chapter’s Resident Council representative.

A big part of this national event is the Conclave Sessions that take place on the “Conclave Floor.” All registrants may actively participate on the Conclave floor, but other members can watch.

Various events also take place during Conclave (e.g., Luncheon, Farmer Presentations, keynote speaker, service project, excursions, Banquet), and it is a good time to meet members from across the country. Typically members will socialize and explore the city together after the day’s Conclave activities have concluded. Conclave is a unique experience that we, as brothers and sisters, get to share.

Although all alumni are welcome to attend, each chapter (even those which are not currently active) needs one alumnus delegate to serve as the Graduate Council representative for the chapter.

The delegate will spend time actively participating on the Conclave floor, as well as non-delegate alumni registrants. Other members are invited to watch. A fully registered delegate is automatically registered to take part in non-Conclave floor activities (e.g., Luncheon, Farmer Presentations, keynote speaker, service project, excursions, Banquet), while non-delegate alumni are invited to participate in as many or as few of the Conclave activities as they would like to register for.

Conclave is a unique experience that connects brothers and sisters from across the country. It is a great time to build stronger bonds of fellowship, reconnect with old friends, and make new ones.

National officers and volunteers, including the National President, National Vice President and National Council, Foundation Board of Trustees members, Executive Offices staff members, Resident Council members, and Graduate Council/alumni members from across the country.

RESIDENT COUNCIL MEMBERS.

  1. Registration Package = $295

Price above includes hotel room. Members will be housed 4 to a room.

Pre-registration has CLOSED. For late registrations/walk-in, please see the Conclave Registration Desk.

Note: Any member considering running for Chapter President for Fall 2019 – Spring 2020 should register like any other member and the National Fraternity will use their Chapter’s Conference Pool funds to reimburse their fees if you indeed become elected.  If you cannot afford to attend the National Convention unless the Conference Pool covers the cost, then the Executive Offices will cover a late registration.  It is ill advised to delay registration if one plans to attend Convention whether or not they become elected because in the event that they do not become elected – they will have to pay a late fee to attend the National Convention.  A Resident Council’s Conference Pool only covers the full registration and hotel fees of one of their member’s, the Chapter President (Chapter Delegate) or Colony President of the Fall 2017-Spring 2018 Term.

If you are having questions regarding pricing/Convention Pool, please contact dcs@dka.org.

Each member is primarily responsible for covering his or her travel expenses to Convention. However, some chapters may decide to cover/assist these expenses through their chapter budget.

Full registration includes:

  • All Conclave activities and business
  • Hotel
  • T-shirt
  • All group meals
    • Thursday Welcome Dinner
    • Friday Lunch and Dinner
    • Saturday Lunch and Banquet Dinner

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GRADUATE COUNCIL/ALUMNI MEMBERS. Graduate Council/alumni members have many registration options:

  1. “Saturday Only” Package = $99
  2. “Full Registration” Package = $250

Saturday Only“ Package Includes:

  • Saturday activities, lunch, and banquet dinner on July 13, 2019

You are allowed to bring up to one guest, and may pay for their ticket ($99) through the normal registration process.

The “Full Registration“ Package Includes:

  • All Conclave activities and business
  • T-shirt
  • All group meals
    • Thursday Welcome Dinner
    • Friday Lunch and Dinner
    • Saturday Lunch and Banquet Dinner

Pre-registration has closed. Please contact the DKA office or check at the Conclave Registration Desk for walk-in registrations.

Walk-in registrations cannot be guaranteed a hotel room at The Line LA.