Frequently Asked Questions

National Conclave is a biennial event held in our founding city of Los Angeles, California. At Conclave, come together to celebrate our heritage, learn from incredible workshops, and make recommendations on the policies and operations of the Fraternity.

The Courtyard Marriot, Los Angeles Westside in Los Angeles, California, July 13-16, 2017.

Alumni and student members can book their hotel rooms. Members have the option to purchase additional hotel nights if they would like to arrive earlier or leave later than Conclave.

Alumni and student members can register for the 2017 National Conclave. If you have any questions not answered here or if you have any issues with this registration please contact dcs@dka.org.

Hotel/lodging for attendees is NOT included in the full registration package or any registration package listed. Hotel fees are $138.75 / attendee for 3 nights if they register to share a room with three other attendees.

Delegates will be assigned to a different Conclave Committee based on the preferences selected on Conclave Registration website.

Members will be broken into different committees based on their preferences and they will meet twice on the first day. Each committee will be reported on based on the order listed below during the Conclave Floor Sessions.

The three Convention Floor Sessions are organized as follows:

  • Kick-Off/State of the Fraternity Address
  • Session 1
  • Session 2

Charge/Discussion Items

Alumni Engagement

To discuss and make recommendations for alumni relations programming and engagement goal setting.

Cinematic Affairs Programs

To discuss and make recommendations for improving current Cinema Literacy, Industry Education, and Production Committee programming and resources to better prepare and foster student members in becoming upstanding entertainment industry leaders.

Membership Resources

To discuss and make recommendations for adding and/or improving current National resources, vendor products, and other benefits currently available to all members to better assist and improve fraternal operations and workflow.

National Relations

To discuss and make recommendations for improving current National Relations (collaborations between a chapter/member and all other chapters/members) programming and resources (Examples: engagement between members across the country, National Film Festivals, National Contests, Location Scouting resources, Location-Based Production Support, Location-Based Job/Internship Boards, Regional Workshops and Seminars, etc.).

Expansion

To discuss and recommend practices and environments that are most effective. To discuss facilitating grassroots expansion opportunities and ideas on how existing chapters can assist in starting new colonies.

Campus Engagement

To discuss and recommend how to develop the best practices that can be replicated across chapters/regions. To discuss effective strategies for consistently improving relationships with stakeholders, creating regular campus-wide events and traditions, improving our organization’s reputation, developing the cinema community on campus, and brand management.

Philanthropy and Service

To discuss and recommend better practices with national service partners and to make recommendations to encourage continued and increased activity.

Risk Management

To discuss ways to build a culture that adheres to the best risk management practices, how to overcome resistant members, and to discuss using standardized risk management materials for officers/general member education and awareness.

*Subject to change

Although anyone from a chapter or colony is welcome to attend, by the McClelland Challenge standards, each chapter is required to send one Resident Council Delegate to Conclave-one head delegate (usually the president or highest-ranking officer attending). The head delegate serves as the chapter’s Resident Council representative.

A big part of this national event is the Conclave Sessions that take place on the “Conclave Floor.” All registrants may actively participate on the Conclave floor, but other members can watch.

Various events also take place during Conclave (e.g., Luncheon, Farmer Presentations, keynote speaker, service project, excursions, Banquet), and it is a good time to meet members from across the country. Typically members will socialize and explore the city together after the day’s Conclave activities have concluded. Conclave is a unique experience that we, as brothers and sisters, get to share.

Although all alumni are welcome to attend, each chapter (even those which are not currently active) needs one alumnus delegate to serve as the Graduate Council representative for the chapter.

The delegate will spend time actively participating on the Conclave floor, as well as non-delegate alumni registrants. Other members are invited to watch. A fully registered delegate is automatically registered to take part in non-Conclave floor activities (e.g., Luncheon, Farmer Presentations, keynote speaker, service project, excursions, Banquet), while non-delegate alumni are invited to participate in as many or as few of the Conclave activities as they would like to register for.

Conclave is a unique experience that connects brothers and sisters from across the country. It is a great time to build stronger bonds of fellowship, reconnect with old friends, and make new ones.

RESIDENT COUNCIL MEMBERS.

  1. Registration” Package = $195*

*Prices above reflect early bird registration pricing. Hotel/lodging for attendees is NOT included in the registration package.  Hotel fees are around $138 per attendee for 3 nights if they register to share a room with three other attendees.

Register by May 31st to receive the early-bird discount. Registrations made after that date will not receive the discount. Registration closes completely at 11:59 p.m. PST on July 10.  On-site registration will be available with a $100 late fee.

Note: Any member considering running for Chapter President for Fall 2017 – Spring 2018 should register like any other member and the National Fraternity will use their Chapter’s Conference Pool funds to reimburse their fees if you indeed become elected.  If you cannot afford to attend the National Convention unless the Conference Pool covers the cost, then the Executive Offices will cover a late registration.  It is ill advised to delay registration if one plans to attend Convention whether or not they become elected because in the event that they do not become elected ““ they will have to pay a late fee to attend the National Convention.  A Resident Council’s Conference Pool only covers the full registration and hotel fees of one of their member’s, the Chapter President (Chapter Delegate) or Colony President of the Fall 2017-Spring 2018 Term.

If you are having questions regarding pricing/Convention Pool, please contact dcs@dka.org.

Each member is primarily responsible for covering his or her travel expenses to Convention. However, some chapters may decide to cover/assist these expenses through their chapter budget.

Full registration includes:

  • Transportation to/from events
  • All of the meals that are part of the Convention
  • Attendance at all Convention sessions
  • Attendance at all Convention-related events
  • Convention amenities (T-shirts, gift, head bar and/or ladder bar)
  • Banquet attendance and meal

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GRADUATE COUNCIL/ALUMNI MEMBERS. Graduate Council/alumni members have many registration options:

  1. “Banquet-Only” Package = $80
  2. “Full Registration” Package = $195

Banquet-Only“ Package Includes:

  • Banquet attendance and meal on July 15th, 2017

You are allowed to bring up to one guest, and may pay for their ticket ($80.00) through the normal registration process.
The “Full Registration“ Package Includes:

  • Transportation to/from the airport and to/from events
  • All of the meals that are part of the Convention
  • Attendance at all Convention sessions
  • Attendance at all Convention-related events
  • Convention amenities (T-shirts, gift, head bar and/or ladder bar)
  • Banquet attendance and meal on July 15th, 2017

The Full Registration Packages and Reduced Meal Packages will go up $50 and the Banquet-Only Packages will go up $20 if registration is made after May 31, 2017. Register by May 31 to receive the early-bird discount. Registrations made after that date will not receive the discount. Registration closes completely at 11:59 p.m. PST on July 10. On-site registration will be available with a $100 late fee. Make sure to register before then!

Members participating in a “Full Registration” Package or the “Reduced Meals” Package should land in Los Angeles (LAX or BUR) early enough to arrive at the Hotel before check-in concludes on Thursday, July 13. Airport transportation is not included, please research taxi, shuttle, and other options and budget for time. Registration/check-in runs from 11 a.m. to 4 p.m. and the first Conclave event starts promptly at 4:30 p.m.

Transportation options to consider:
SuperShuttle
Prime Time Shuttle
LAX FlyAway (to Van Nuys, then Taxi to Hotel)

Members must check-out of their rooms at the appropriate time and may leave the Hotel whenever they prefer.

During hotel room registration, members have the option to purchase additional hotel room nights if they would like to arrive earlier or leave later than Conclave. The Hotel does not provide a free Airport shuttle.

Business formal is required on the Conclave floor. It includes dress shoes, dress pants, a sport coat/suit and tie for men and includes suit, business-style dress, dress with a business-style jacket, heels (high or low). Similar dress is requested for all meals.

  • Day One: DKA letters for arrival and check-in, business casual beginning at 4 PM
  • Day Two: Business casual
  • Day Three: Casual (closed toed, comfortable shoes)for most of the day. Group Photo & Banquet: Black Tie Attire that evening.
  • Day Four: Business casual.
  • Note: There will be ample time to change clothing.
  • After each day’s Conclave activities have concluded, members can dress casually and/or wear DKA letters.
  • Note: Bring and wear non-DKA associated clothing if you plan on exploring the Los Angeles  with other members.

National officers and volunteers, including the National President, National Vice President and National Council, Foundation Board of Trustees members, Executive Offices staff members, Resident Council members, and Graduate Council/alumni members from across the country.

Cancellations made before June 15, 2017, are fully refundable, but cancellations made after that date will not be refunded. Substitutions made before July 1, 2017, will not be assessed a change fee, but substitutions made after that date will be assessed a $25 change fee.

Registration fees are NOT refundable for those who do not come to the event.